Notice of Annual General Meeting
Release date: 6 February 2021
NOTICE OF ANNUAL GENERAL MEETING
March 7, 2021
Surrey United Soccer Club’s 2021 Annual General Meeting will be held virtually on Sunday, March 7th, 2021. Pre-registration of all attendees is mandatory and must be completed before March 1st, 2021. Late registrations will not be accepted. After registering, you will receive a confirmation email containing information about joining the meeting.
When: Mar 7, 2021 07:00 PM
Meeting Registration and Attendance
All members are invited to attend.
Voting Member Definition
There are three categories of Active Membership open to individuals, as approved by the Board in its sole discretion:
Registered Players over the age of nineteen (19) years of age.
Registered Player(s) under the age of nineteen (19) years of age as represented by a parent or legal guardian.
Individuals that currently serve on the Club’s Board of Directors, the Club’s Executive/Operations Committee, or are an Independent Contractor under valid and current contract in good standing with the Club each with a current criminal record check as validated by the Club Risk Manager.
Each Active Member shall be entitled to receive notice of, to attend, and entitled to a single vote at all meetings of the Members of the Club. No individual may hold more than one vote at any time.
To be eligible for nomination to the Board of Directors an individual must have been an Active Member for at least four (4) years prior to nomination, based on the voting and/or active member requirements under the Bylaws within those four (4) years.
The Candidate information package should be read in advance of the nomination being put forward. All nomination forms must be completed in full and signed by the nominee and the individual putting the nominee forward for consideration. This completed form must be submitted to the attention of the Nominations Committee by email to: email@example.com no later than midnight, February 24, 2021.
As part of the normal course of business, there will be an election of Officers and Directors of the Board. The nomination period will end midnight on February 24th, 2021 at midnight. Nominee profiles will be circulated to registered attendees following the close of the AGM registration period. Voting will be done online through a live polling feature. The voting process is anonymous. No nominations will be taken from the floor.
The following positions are up for Election and descriptions of these roles are under Section 8 of the Bylaws.
Officers of the Board (3-year term)
Senior Vice President (Spiro Pegios is seeking re-election)
Directors of the Board
(Dotty Turnbull is seeking re-election for one of the Director's positions)
Director, at large (2-year term)
Director, at large (4-year term)
An Active Member shall have one (1) vote.
No individual shall have more than one (1) vote.
Voting by proxy is not permitted.
The agenda of the meeting shall include:
Approval of the minutes of 2020 AGM
Unfinished Business [none anticipated]
Amendments to the By-Laws [none anticipated]
Election of Officers and Directors
Questions related to the Annual General Meeting should be directed to firstname.lastname@example.org.