Notice of Annual General Meeting
NOTICE OF ANNUAL GENERAL MEETING
May 7, 2026 | 6:30PM
Surrey United Soccer Club’s 2026 Annual General Meeting will be held in person on May 7th, 2026 at 6:30pm in the SUSC Clubhouse at Cloverdale Athletic Park.
Meeting Registration and Attendance
All members are invited to attend. Registration of all attending members is mandatory and will begin at 6:00pm.
Voting
Each Active Member shall be entitled to receive notice of, to attend, and entitled to a single vote at all meetings of the members of the Club. No individual may hold more than one vote at any time.
Voting Process
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An Active Member shall have one (1) vote.
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No individual shall have more than one (1) vote.
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Voting by proxy is not permitted.
Agenda
The agenda of the meeting is as shown below.
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Call to Order
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Business Arising
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2025 AGM Meeting Minutes
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President's Report
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Treasurer's Report
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Bylaw Amendments
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Elections
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Other Business
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Adjournment
Elections
The following Board positions are up for election this year:
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Director (4 year term)
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Director (2 year term)
Board of Director Nomination Information
Proposed Bylaw Change
Part 4, 1(d):
Current: All Board members shall be completely independent, holding no paid position within the Club’s operation or receiving remuneration or any honorarium from the Club.
Proposed: No member of the Board of Directors shall be paid, nor receive any remuneration or honorarium from the Club, in respect of their participation, service, or duties as a Director.
Rationale: The proposed amendment clarifies and modernizes the Club’s governance framework by distinguishing Board service from other potential relationships with the Club, while preserving the core principle that Board roles are unpaid.
Under the current wording, the requirement that all Board members be “completely independent” and hold no paid position within the Club’s operation may be interpreted too broadly and could unintentionally limit the Club’s ability to attract qualified Directors or manage operational needs, particularly as the Club grows in size, complexity, and professionalization.
The proposed language achieves the following objectives:
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Clarifies intent: It makes explicit that Board members may not receive remuneration for their service as Directors, which is the key governance principle being protected.
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Aligns with best governance practices: Many not‑for‑profit organizations prohibit compensation for Board service while allowing the organization flexibility to engage individuals in paid or volunteer operational roles where appropriate, subject to conflict‑of‑interest safeguards.
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Reduces ambiguity: By focusing on compensation related specifically to Board duties, the amendment avoids confusion about “independence” while maintaining ethical boundaries.
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Supports future sustainability: As the Club’s operations expand, this clarification ensures the bylaws do not unintentionally restrict governance options or operational flexibility.
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Supports selection of the best candidates: By narrowing the restriction to compensation for Board service only, the Club retains the ability to identify, recruit, and appoint the strongest and most capable candidates for operational excellence it strives to meet, based on skills, experience, and alignment with the Club’s strategic needs.
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Maintains trust and transparency: The prohibition on Board compensation remains intact, reinforcing accountability to members and protecting against perceived or actual conflicts of interest.
Overall, this change does not alter the principle that Board service is voluntary and unpaid. Rather, it refines the wording to better reflect modern not‑for‑profit governance standards and the Club’s evolving operational reality and does not place an unnecessary constraint on the Club in selecting the best qualified individuals for roles critical to the longevity and sustainability of the Club overall.
Meeting Links
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2025 SUSC AGM Meeting Minutes
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Currently SUSC Bylaws & Constitution
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Financial Statements - available soon
Questions related to the Annual General Meeting should be directed to the SUSC Nominations Committee via: riskmanagement@surreyunitedsoccer.com.